Adding Inventory in vTrakr

Last Updated 1/25/24

One of the first steps to getting started in vTrakr (Unless your account is connected to a Manufacturer) is to input your inventory. We understand that this could be a pretty arduous task since you may have tons of devices - so we provide several  options to make it easier. 

To start adding inventory directly into the vTrakr app:  

• Click on the + button on the Inventory tab

Open

• Next, you’ll need to enter the product information for your inventory. in this process you will be creating one batch of inventory at a time. You may create multiple devices at one time but they will all have this product information, so for instance you can create a batch of qty 100 of one Catalog # and lot #. To create another lot you’ll need to repeat the process with the new lot #.

• Enter the following information:

  • Select: Device or Container

  • Custody: This will auto-populate for Sales Users

  • Manufacturer

  • Product Line

    • You may check the box to auto-populate the product line based on the catalog number

  • Catalog #: Select from the drop down menu. If your catalog # is not there, create it first in the Catalog or add a new one at the bottom of the menu.

  • Device Description

  • Quantity: How many are you creating in this batch?

  • Container: If this item is going directly into a container, select from the containers available to you.

    Open

    

• Click Next

• Next enter the production information:

  • UDI: You may key this in, use a barcode scanner, or use the camera on your device to scan the UDI barcode. Click on the barcode scan icon to bring up these options.

  • The Device Identifier, Lot #, and other information already container in the UDI will be auto-populated after the system parses the UDI. The UDI is considered the point of truth.

  • If there is not a UDI or the information is not already contained in the UDI then enter:

    • Lot #

    • Serial #

    • Expiration Date

    • Secondary Barcode: We allow you to store a non-UDI barcode for the item as well. You may also use the barcode scanner in this step.

• Click Next

• In this screen enter the following information:

  • Billable: Select “on” for Yes, un-billable items are not sold in Events.

  • Price: This is the list price. Contract pricing is stored in the Directory

  • Reusable: Select “On” for yes, select “Off” for single use. Reusable items are added back into your inventory after an Event

  • Location: Select from existing locations or create a new one

  • Consignment Status

  • Hold Status

  • Due Back Date

  • Inventory Type

  • Manufacture Date: This is used when calculating FIFO and LIFO

• Lastly, click “Create” and your inventory will be created.