Except on only the rarest occasions, no inventory data is ever deleted from your ConnectSx account. Instead, when your inventory is used or otherwise manually deactivated it becomes “Inactive”. This means that you can always go back and look up a device, its detail, and transaction history. In the article that follows we detail what you can do with your inactive inventory. Inactive inventory can no longer be used or transferred - for all intents and purposes it is frozen.
When single use (not reusable) inventory is used in a case it is consumed from inventory and becomes “inactive” or “deactivated”.
When does inventory become inactive?
As a Result of being marked used in a Closed Event (single-use items)
When an item is manually deactivated
When can a device reactivate?
The only situation when a device may be reactivated is when an event is reopened. If the device is removed from the case and given a status of “unused” it will return to active and unused status.
In no other situation can a device be reactivated. If devices are deactivated manually in error they will need to be recreated in the system.
How do you review your inactive inventory?
Navigate to the inventory screen in the console and check the last box in the filters pane for deactivated inventory
What can you do with your inactive inventory?
Most options and functions are disabled for inactive inventory with a few caveats
You may add Tags to inactive inventory to make the inventory easier to find for the future
You may add Notes to inactive inventory to record any relevant information after it is deactivated
What then is Facility Stock?
Facility stock is inventory that has been sold in a Stocking Order (a type of event). This is the only situation where single use inventory from an Event is not consumed and deactivated after a case. In this instance, the inventory was sold to the facility outright to use off the shelf as needed for surgical cases. The stocking order allows you to sell the inventory to the facility and then record its use later in a case without double dipping on sales.
Essentially facility stock is still active because it has not been “used”, but it is already sold and cannot be sold again. It is deactivated after it is used in a case.