Last Updated 1/25/24
One of the first steps to getting started in vTrakr (Unless your account is connected to a Manufacturer) is to input your inventory. We understand that this could be a pretty arduous task since you may have tons of devices - so we provide several options to make it easier.
Note: If you are also a UDIdentify user, there is a method for exporting your barcode scans as inventory directly into vTrakr. For more information, check out the UDIdentify User Guide.
To start adding inventory directly into the vTrakr app:
Click on the + button on the Inventory tab
Next, you’ll need to enter the product information for your inventory. in this process you will be creating one batch of inventory at a time. You may create multiple devices at one time but they will all have this product information, so for instance you can create a batch of qty 100 of one Catalog # and lot #. To create another lot you’ll need to repeat the process with the new lot #.
Enter the following information:
Select: Device or Container
Custody: This will auto-populate for Sales Users
Manufacturer
Product Line
You may check the box to auto-populate the product line based on the catalog number
Catalog #: Select from the drop down menu. If your catalog # is not there, create it first in the Catalog or add a new one at the bottom of the menu.
Device Description
Quantity: How many are you creating in this batch?
Container: If this item is going directly into a container, select from the containers available to you.
Click Next
Next enter the production information:
UDI: You may key this in, use a barcode scanner, or use the camera on your device to scan the UDI barcode. Click on the barcode scan icon to bring up these options.
The Device Identifier, Lot #, and other information already container in the UDI will be auto-populated after the system parses the UDI. The UDI is considered the point of truth.
If there is not a UDI or the information is not already contained in the UDI then enter:
Lot #
Serial #
Expiration Date
Secondary Barcode: We allow you to store a non-UDI barcode for the item as well. You may also use the barcode scanner in this step.
Click Next
In this screen enter the following information:
Billable: Select “on” for Yes, un-billable items are not sold in Events.
Price: This is the list price. Contract pricing is stored in the Directory
Reusable: Select “On” for yes, select “Off” for single use. Reusable items are added back into your inventory after an Event
Location: Select from existing locations or create a new one
Consignment Status
Hold Status
Due Back Date
Inventory Type
Manufacture Date: This is used when calculating FIFO and LIFO
Lastly, click “Create” and your inventory will be created.