One of the next first steps to getting started in vTrakr (Unless your account is connected to a Manufacturer) is to input your inventory. We understand that this could be a pretty arduous task since you may have tons of devices - so we provide several options to make it easier.
Note: If you are a full ConnectSx user with an operations account, please see the alternative options available in the Console User Guide. Note: If you are also a UDIdentify user, there is a method for exporting your barcode scans as inventory directly into vTrakr. For more information, check out the UDIdentify User Guide.
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Use the remainder of the form to add in any other relevant information, including:
Is the device a container? (such as a surgical tray or package)
Lot/Serial number
If the device is located in a container, you may enter the Container ID (ex. surgical tray ID number)
Case (selecting from the existing open cases you have created in the app)
If the device is billable or not
If the device is billable, enter a price
Create Tags to help you search for your devices later
Add any relevant notes to the device, such as tips or instructions
Click “Save” to finish adding your device(s) to your inventory.
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If you prefer, you can manually select your device from items already loaded into the FDA GUDID Database.
Note: Similar to the barcode scan, this option will only work if your devices have been added to the FDA GUDID database. (These will have been added by the Manufacturer.)
Start by typing the name of the Manufacturer in the field provided. After 3 letters, matching options will begin to appear in the tray above your keyboard. The more you type, the more the list of options will narrow for selection. Then select the manufacturer.
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Next, begin typing the name of the product line you want to add. When you see the right product, select it from the options that appear in the tray above the keyboard.
Click on the Device Field and a list of devices will appear after the product has been selected. To improve performance, we only deliver 20 devices at a time. If you don’t see the device you want, enter the device name in the search field.
We recommend using the catalog number if you know it, and the specific size of the device you want to add. Search results will be returned for any word in the device field on GUDID, so the more specific you are, the more accurate your results will be.
Once you see the device you want, select it from the list; that will bring up the device detail screen.
You’ll need to enter the manufacturer and product line of this inventory. Begin typing the select the correct entry from the tray above your keyboard, which will display the list of your manufacturers from your directory. If you haven’t entered this manufacturer or product line yet, type the information in and click on the green “Create” button in the tray.
You may also modify the Quantity field to determine how many devices you are adding to your vTrakr inventory.
Note: vTrakr is intended to record UDI and lot numbers and associate them with your devices. When adding multiples of any device, be sure they share Lot and UDI, if your company is recording that data.
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Use the remainder of the form to add any other relevant information, including:
Is the device a container? (such as a surgical tray or package)
Lot number
If the device is located in a container, you may enter the Container ID (ex. surgical tray ID number)
Case (selecting from the existing open cases you have created in the app)
If the device is billable or not
If the device is billable, enter a price
Create Tags to help you search for your devices later
Add any relevant notes to the device, such as tips or instructions
Click “Save” to finish adding your device(s) to your inventory.
3. Searching Your History
“Search History” is a good option if you cycle through a lot of inventory of the same type. Using this feature you can search the history of your previous entries to add more of the same.
Start by tapping the “Manufacturer” field. Any manufacturer you’ve entered before will appear above your keyboard. Select one and move to the next field.
Similar to Manufacturers, previously added product lines will appear above your keyboard. Select one and move to the next field.
Finally, select the appropriate device, which will bring up the device detail screen.
You’ll need to enter the manufacturer and product line of this inventory. Begin typing the select the correct entry from the tray above your keyboard, which will display the list of your manufacturers from your directory. If you haven’t entered this manufacturer or product line yet, type the information in and click on the green “Create” button in the tray.
You may also modify the Quantity field to determine how many devices you are adding to your vTrakr inventory.
Note: vTrakr is intended to record UDI and lot numbers and associate them with your devices. When adding multiples of any device, be sure they share Lot and UDI, if your company is recording that data.
Use the remainder of the form to add any other relevant information in the appropriate fields (See above for specifics)
Click “Save” to finish adding your device(s) to your inventory.
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. Adding Inventory Manually
If the above options don’t work for your particular inventory, you have the option of entering the device information manually.
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