Once you’ve set Congrats on setting up your users , there are - you're on your way to being a boss boss. Now it's time to talk about some settings and controls you should pay attention tothat will help you optimize your team's performance. To learn more about creating and managing your users, check out this article.
Authorize a User has completed training to unlock their account (Required for user set up). First up, let's talk about Authorize a User. Before your user can start their ConnectSx journey, they need to complete training to unlock their account. It's like a key to the cool ConnectSx clubhouse.
Modify Prices: Allow this user to modify any price in an event, even for items with contract prices loaded
Require Patient Stickers: Require users to upload images of patient stickers to an Event
Require Device Labels: Require users to upload images of device labels to an Event
Modify Replenishment Requests: Allow Sales and Distributors to modify replenishment requests
Manage Bills of Materials: Allow users to create and modify BOMs they have created
Add Directory Items: Allow a user to create new directory records
View Contract Prices: Allow a user to view existing contract prices for a facility in the Directory
Custodian Only Users Next, we have Custodian Only Users. These users have access to inventory items, but not to the full range of features available in ConnectSx. Think of them as the "lite" version of your team.
Authorizing Directory Access (Required for user set up). We know security is a big deal, so we require you to authorize directory access when setting up a user. It's like checking their ID at the door to make sure they're supposed to be there.
Set Sales Targets for a User: Last but not least, Set Sales Targets for a User. This setting allows you to set sales goals for individual team members. It's like giving them a carrot to chase after - and who doesn't like a good carrot?
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Navigate to the Users Screen in the Console as an Admin
Select the User
Click the toggle that says “Training Complete”
Hit Save.
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This setting allows you to allow (or prevent) this user to modify any price in an event, even for items with contract prices loaded.
ON = Allows User to make price changes in an Event
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This setting allows you to require users to upload images of patient stickers to the patient stickers section in an Event, before the Event can be submitted for billing.
ON = Requires Patient Stickers
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This setting allows you to require users to upload images of device labels to the device labels section in an Event before the Event can be submitted for billing.
ON = Requires Device Labels
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This setting controls whether users may remove items or add items to a replenishment request.
ON = Allow users to modify replenishment requets
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This setting allows you to allow (or prevent) users to create and modify BOMs they have created. They will not be able to modify BOMs created by someone else.
ON = Allow Bills of Materials
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This setting allows a user to create new items in the directory (Facilities, Physicians, Procedures).
ON = Allow Add Directory Items
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This setting allows this user to view existing contract prices for a given Facility in the Directory. They will NOT be allowed to modify those prices.
ON = Allows Viewing of Contract Prices
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9. Custodian Only Users
Sometimes you may have a custodial location that is not an active user, or maybe you have a user who cannot or will not use ConnectSx. In these situations you can use the “Custodian Only” setting for that user.
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Navigate to the User’s detail screen
Click the “Custodian Only” switch
Click Save
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10. Authorizing Directory Access
You probably have a lot of critical info stored in your Directory and not everybody needs access to everything. When a user is created the Admin must assign which directory records a user should interact with in ConnectSx. This serves to:
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Navigate to the Users tab.
Select your Sales or Distributor user.
Scroll down the page until you see the “Assign…” fields.
Here you’ll see all of the Manufacturers, Facilities, Physicians, and Product Lines that are already associated with the user. If you’d like to revoke any existing access, click the Trash symbol next to that entry. Then click save.
Note: When inventory is transferred to a user that manufacturer is automatically assigned to their Account. This Manufacturer cannot be removed from the account unless all active inventory is transferred out of the user’s custody.
To assign a new authorization, search for the record in the relevant search bar.
Click on the record so it appears in the list. Then click “Save” at the top of the window.
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11. Set Sales Targets for a User
Admin users may set Sales Targets by quarter for Sales and Distributor Users in the User detail screens. The user’s sales will track against these targets in the User detail screen and also roll up cumulatively with other users' sales targets in the Dashboard Widget.
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